Time Tracking Software for Creative and Marketing Agencies
Prodaff helps agencies log time with precision, balance workloads, and deliver client-ready proof-of-work — all without disrupting creative flow or team privacy.
Built for Agencies That Bill by the Hour
- Track time by client, campaign, deliverable, or internal task
- Monitor staff utilization across teams to reduce burnout
- Justify billable hours with exportable proof-of-work
- Prevent scope creep with annotations and time limits
- Save time with approval workflows and automated reports
For Creative & Account Leads
Log time with context and convert output into client-facing value.
For Ops & Agency Owners
Gain margin visibility across projects — from estimates to execution.
Core Features of Time Tracking Software for Agencies
Client-Based Time Tracking
Tag time entries by client, campaign, milestone, or role. Compare internal vs. billable hours easily.
Proof-of-Work Reports
Export annotated reports with task details and notes. Schedule updates for transparency.
Utilization Monitoring
Balance workloads, identify over-servicing, and manage burnout risks.
Export & Sharing Options
Export to Excel, PDF, or CSV. Send live, read-only links to clients.
Approval & Locking Workflows
Enable managerial approvals, lock hours post-review, and maintain version control.
How Creative Teams Log Time Without Losing Focus
Time logged via desktop app
Employees track time by client, campaign, or deliverable using the Prodaff desktop app — no disruption to workflow.
Utilization and idle time are auto-logged
The system flags idle time and usage patterns, helping managers spot underuse, over-servicing, or task bottlenecks instantly.
Reports are reviewed and shared
Managers apply filters and annotations before exporting reports. Share files or view-only links with clients for transparency.
How Resource Allocation Improves Across Client Projects
| Feature | Prodaff | Others |
|---|---|---|
| Campaign + Client Tagging | Built-in | Limited |
| Auto Idle Time Logging | Yes | Manual Only |
| Proof-of-Work with Notes | Annotated | Often Missing |
| Approval Workflow + Locking | Included | Add-on Required |
| Live Client Report Links | View-Only | Rare or Absent |
| Hybrid/Remote Ready | Yes | Inconsistent |
Where Agencies and Studios Use Prodaff
- 01
Client Billing Transparency
Share annotated reports that match invoice items
- 02
Retainer Oversight
Track scope vs. delivery to justify renewals
- 03
Creative Team Management
Understand task effort and reallocate as needed
- 04
Client Communication
Keep stakeholders informed with branded updates
- 05
Staffing/Recruitment Agencies
Simplify tracking and billing for contract teams
Frequently Asked Questions
Yes — track by client, project, deliverable, or campaign easily.
Absolutely. Use tags and filters to manage both models seamlessly.
Yes. Export files or use live links with view-only access.
They can be. Enable manager sign-offs and lock hours after submission.
Yes. Use annotations, logs, and summaries to identify and manage overrun.
Ready to get started?
Try Prodaff for free and see how easy it is to track time, boost productivity and manage teams with confidence.